Click on risk management bar above

In order to protect and provide a safe and healthful environment to children participating in SDSSA’s sanctioned soccer clubs, leagues, programs, and tournaments, all SDSSA and Affiliate Board members and employees, coaches, assistant coaches, and any other volunteer who is expected to have regular contact with youth players must complete a volunteer disclosure statement. It must be filled out at the start of your involvement with players/teams and needs to be redone each fall as long as you are involved with players in any capacity.
 

Youth Volunteer Risk Management Form (Printable PDF) -Click Here



Click on procedure bar above for details

For those who do not want to disclose their social security numbers via the SDSSA online disclosure site, may use this procedure. Please contact Dawn Swoboda at the SDSSA office and she will mail you the fingerprint cards. This is so we can conduct both state and national checks (The SDSSA background check vendor has secure access to our online sight to conduct random and batched checks)

Those not wanting to go this route may use the procedure above. We have to do both FBI and DCI because DCI only does background checks for South Dakota and does not include national information. The information is released directly to the SDSSA background vendor, who reviews and sends a report to RM for approval.

 
 
KIDSAFE PROGRAM - Click here    


SOUTH DAKOTA SOCCER ASSOCIATION
RISK MANAGEMENT PROGRAM GUIDLINES
Board Approved (March 2, 2008) Revised 2012

 
Purpose:                               To protect and provide a safe and healthful environment to children participating in SDSSA’s sanctioned soccer clubs, leagues, programs and tournaments.
 
Background                          As our society’s awareness increases about the risks associated with Adults working with children who abuse their authority by committing sexual, physical, mental and emotional abuse, there is a need to provide a means of protection. In August of 1994, the US Youth soccer approved the Kid Safe Program and placed in into effect immediately. As part of this program, each State organization is to develop a written program outlining safety guidelines and procedures for risk management.
 
Applicability:                         This policy is applicable to all SDSSA and Affiliate Board members and employees, coaches, referees, tournament officials/staff, independent contractors, assistant coaches and any other volunteer who is expected to have regular contact with youth players within SDSSA and its Associations, as stated in the Player/Adult protection Guidelines (Included in this document)
 
Responsibilities:
1. Local Club/Association President will:
a.    Designate a local Risk Manager (RM) and an alternate to serve as a liaison to the SDSSA Risk Manager.
b.    Insure all affected individuals comply with this policy.
c.    Insure complaints of abuse are investigated and reported to the SDSSA RM and/or President or Director of Operations.
d.   Insure volunteer disclosure forms are completed online by all volunteers.
 
2. Local Club/Association Risk Manager will:
a.    Serve as a liaison to the SDSSA RM.
b.    Insure volunteers complete an online volunteer disclosure form.
c.    Assist in investigating complaints of abuse and report findings to their Club/Association President
 and the SDSSA RM through the State Office.
d.   Check South Dakota Sex Offender registry for all association volunteers.
e.    Report any positive results from a background check to the SDSSA RM.
3. State Risk Manager will:
a.    Be elected by the general membership to serve as the 5th VP Risk Manager Chair for a 2 year term.
b.    Keep the SDSSA Board of Directors apprised of the progress of this policy.
c.    Periodically review and update this policy, as needed.
d.   Oversee generation of a list of names of individuals subject to a background check.
e.   Select a committee of at least 2-3 to assist with reviews and disqualifications and to update policies and procedures to be approved by the SDSSA BOD.
f.   Provide a first step appeal to those who fail a background check or are disqualified.
    1. The disqualified person will receive a written notice from the RM Chair-(email confirmed read receipt or certified letter USPS) to their right to appeal (SDSSA Disciplinary and Appeals policy B.7).
    2. Within 14 days, the disqualified person shall include, in writing, to the RM Chair (email confirmed read receipt or USPS certified letter) all pertinent information related to the incident in question, letter of recommendation from the local association board member, and a written statement of appeal to the Risk Management Chair and committee for reconsideration of the disqualifying conviction.
     3. The Risk Management committee will take under consideration the offense and restitution, the current circumstances and reasonable risk factors for SDSSA players, and association membership. RM Chair will notify the person of the decision of the RMC within 10 days of receipt of appeal letter.  
4. SDSSA Office will:
a.    Maintain a secure database of past current disclosure information
b.    Provide support and assistance to all league associations/clubs to ensure that this policy is followed and that all volunteers fill out online disclosure forms.
c.    Perform functions as requested by the State Risk Management Coordinator Chair and follows up that Compliance deadlines are met, as addressed per SDSSA rules
 
General Procedures:
1.      State and Affiliate Board members and employees, volunteer coaches and assistants must complete a disclosure form upon initial appointment and every fall or when they begin coaching in that calendar year. Each of these individuals may be subject to a background check. Coach and assistant coach disclosure forms must be submitted online before they will be permitted t coach a team.
2.     Background checks will be made randomly for up to 100% of those required to complete a disclosure form on a semi-annual basis.
3.      Where individuals indicate they have been convicted of a violent crime or crime against a person, a background check will be conducted.
4.      If there is reason to believe an SDSSA or Affiliate volunteer or employee is engaged in conduct which may jeopardize the safety of a youth player, he/she will be subject to a thorough investigation including a background check.
5.     All information provided to SDSSA on a disclosure form, complaint, investigation, or background check will be held confidential.
6.      A conviction for any of the following offenses shall be sufficient cause to permanently disqualify a person from service with SDSSA. See Addendum A.
7.      Other offenses found on a criminal record check and not listed in Addendum A, will be reviewed by the SDSSA RM and SDSSA Director of Operations and may result in suspension and/or disqualification from service.
8.      Individuals appearing on a county or state sexual offender registry shall be permanently disqualified from service with SDSSA.
9.     Where an individual is disqualified from service with SDSSA, the SDSSA RM will notify the individual and local affiliate president in writing
10.   Anyone disqualified from service has the ability to appeal the decision per SDSSA appeals policy.
 
Background Checks:
1. Background checks will be conducted:
a.    Semi-annually when individuals are randomly selected from the state-wide pool as noted in this policy under General Procedures #3.
b.    A complaint is substantiated as noted in this policy under Abuse Complaint Procedures.
2.  Background checks may be conducted for any “yes” answer on the disclosure form.
3. Background checks will include a national criminal record check from various databases.
4. Employees, volunteers, and applicants who do not reside in South Dakota, shall have similar background checks conducted, if called for under this policy, in their state of residence.
              
Abuse Complaint Procedures:
1.   Complaints are to be reported to the local Club/Association President and/or RM. A background check will be conducted if not done in the last 12 months as noted in this policy under Background Checks. If complaints are substantiated, the local club/affiliate will convene a hearing conducted in accordance with their bylaws, rules and policies.
 
2.   If the action of the local club/affiliate is to disqualify as a result of the hearing, the charged individual will be notified of his/her right to appeal the decision to the State Association.
 
3.   If an abuse charge is formally lodged against a volunteer or staff person with the Police, the said individual will be suspended until the case is resolved (US Youth Soccer Bylaw 252). At this point, the SDSSA RM must inform the individual of their status and rights, in writing.
 
Failure to Comply:  
1.     If an applicant or existing volunteer refuses to provide information for the SDSSA background check, they will be automatically excluded from participation on the organization.
 
               
                                                    Addendum A
                                              Disqualifying Convictions
A.      The South Dakota State Soccer Association (SDSSA) and its Associations shall not knowingly permit any person convicted of any of the crimes listed below within the last 10 years to become or remain in any position for the organization. SDSSA requires annual background checks of its Adults having regular contact with players or those that have access to personal information about players. If the SDSSA background check reveals convictions of any of these crimes within the past 10 years from the date of application, the person’s application shall be rejected or she/he will be dismissed from any position she/he holds in the organization. Any convictions occurring more than 10 years ago may be considered by SDSSA State Risk Management Chair and Committee in determining the applicant’s suitability for the position, but may not automatically disqualify the applicant.
 
1.         Convictions of the following or similar crimes mean that an individual will notbe allowed to be a Coach referee, tournament officials/staff, independent contractor, assistant coach and any other volunteer who is expected to have regular contact with you players, within SDSSA and its Associations as stated in the Player/Adult protection Guidelines (Included in this document)
a.     Kidnapping
b.     Felony Assault
c.     Criminal Sexual Conduct
d.     Manslaughter
e.     Murder
f.      Any Assault against a Minor
g.     Controlled Substance Crimes
h.     Solicitation of a Minor to Engage in a Sexual Conduct
i.      Child Pornography
j.      Child Abuse
k.     Stalking
l.      Crimes against a Minor Victim
 
 
 
 
B.      The South Dakota State Soccer Association (SDSSA) and its Associations shall not knowingly permit any person convicted of any of the crimes listed below within the last 10 years to become or remain in any position for the organization. SDSSA requires annual background checks of its Adults having regular contact with players or those that have access to personal information about players. If the SDSSA background check reveals convictions of any of these crimes within the past 10 years from the date of application, the person’s application shall be rejected or she/he will be dismissed from any position she/he holds in the organization. Any convictions occurring more than 10 years ago may be considered by SDSSA State Risk Management Chair and Committee in determining the applicant’s suitability for the position, but may not automatically disqualify the applicant.
 
1.     Convictions of the following or similar crimes mean that an individual may not be allowed to be a Coach referee, tournament officials/staff, independent contractor, assistant coach and any other volunteer who is expected to have regular contact with you players, within SDSSA and its Associations as stated in the Player/Adult protection Guidelines (Included in this document)
a.     Domestic Assault or Abuse
b.     Assault
c.     Contributing to the Delinquency of a Minor
d.     Child Neglect
e.     Malicious Punishment of a Child
f.      Felony DUI/DWI
g.     Violation of a Restraining Order
h.      Harassment
i.       Controlled Substance Crimes
j.       Embezzlement
k.      Felony Theft
l.       Indecent Exposure
m.    Possession
n.     Simple Assault


 

 


  • GUIDLINES FOR YOUTH WEBSITES & SOCIAL MEDIA - Click here